Admin/Receptionist
Washington DC 20006
Pay - $23/hour
JOB DESCRIPTION:
Under close supervision, answer and direct incoming calls and visitors to appropriate party, direct and distribute incoming and outgoing mail services. Under direct supervision, maintain existing databases to provide accurate and timely market data and assist Research Manager in tracking commercial real estate market trends.
ESSENTIAL DUTIES:
Answer incoming calls. Provide general information and direct callers to appropriate party or voicemail
Greet visitors, announce visitors to appropriate party, direct guests and clients to waiting area and offer beverages
Establish a strong rapport in client relationships as well as with vendors and contractors
Order and maintain office and break room supplies and assist with office equipment issues
Maintain schedule for location conference rooms
Maintain general office calendar of birthdays, anniversaries, and staff vacations
Continuous maintenance and updating of existing real estate databases
Monitor existing databases for data integrity and erroneous entries. Strives for data completeness and accuracy.
Responsible for understanding all NGKF research related database programs: G2, CoStar, LoopNet, RE3W, Aerials Express, Solectory, D&B
Coordinates timely data compilation for maintaining quick turnaround for maximum efficiency to clients
Inputs all lease comparable information compiled from various sources (newspaper, brokers, other firms, appraisers)
Maintains current list of brokers and their specialty from all houses on Contacts
Assists with quarterly database verifications and updates
Assists with production of quarterly construction reports
Assists with production and distribution of quarterly market trends
Produces daily news e-mail to office
Maintains electronic files of relevant NKF media clipping
Performs queries and reports for broker requirements when needed
Serves as secondary point of contact for mapping systems
Provide general administrative support for Client Services Manager
Provide support to administrative staff when needed, by assisting with mailing projects, file organization and other clerical projects
Keep reception area and adjacent conference rooms neat and orderly
Distribute mail, facsimiles and overnight packages
May perform other duties as assigned
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