Office Coordinator | Personal Assistant Job at Sportsdigita, Edina, MN

Y2Zndmtwam9FREV1OUJrdzRJRmFyOWMyWWc9PQ==
  • Sportsdigita
  • Edina, MN

Job Description

JOB OBJECTIVE
We are seeking a highly organized, adaptable, and proactive Office Coordinator / Personal Assistant to serve as a vital member of our team. This hybrid role combines traditional office coordination responsibilities with high-level personal and executive support for our CEO, offering a dynamic and rewarding opportunity for someone who thrives in a fast-paced environment and enjoys variety in their day-to-day work. This is an ideal role for someone who takes pride in being dependable, discreet, and detail-oriented, and who is energized by supporting others and keeping things running smoothly behind the scenes.

 

ESSENTIAL FUNCTIONS

Office Coordinator

  • Act as the face of Sportsdigita for visitors who arrive at our office; directing them to appropriate conference rooms, informing appropriate staff about their arrival and ensuring they have a warm greeting and welcome
  • Receive and sort mail daily, pack and ship packages, sending out to ensure timely delivery
  • Assist Finance team with expense reporting, scanning checks/bills, and collecting company receipts for accurate record keeping
  • Ensure lunch is provided daily for CEO and President and as needed occasionally for other executives and scheduled meetings
  • Keep the office common areas, conference rooms, and kitchen clean throughout the day
  • Ensure office supplies are always stocked, responsible for ordering supplies when needed and managing office vendor relationships
  • Act as liaison with building management for office maintenance requests and badges
  • Support executive leaders with miscellaneous errands as needed throughout the day
  • Coordinate all company travel arrangements, including flights, hotels, transportation, and itineraries for staff and leadership
  • Help plan and coordinate internal meetings and maintain conference room calendars
  • Assist with onboarding processes for new hires and coordinate with HR/IT on setup needs

Personal Assistant to the CEO

  • Provide comprehensive executive-level support including calendar management, meeting scheduling, and travel planning
  • Manage confidential and sensitive information with the highest level of professionalism and discretion
  • Handle personal errands, coordinate personal tasks, and support personal and business projects as assigned
  • Maintain bookkeeping records for personal purchases and track spending for the CEO
  • Be available after hours for time-sensitive or emergency needs
  • Act as a trusted partner and right-hand to the CEO, anticipating needs and proactively resolving

 

Job Tags

Full time,

Similar Jobs

Clay

UX Researcher Job at Clay

 ...Flatiron) Well-resourced (raised a Series B expansion in January 2025 from investors like Sequoia and Meritech) Founding UX Researcher @ Clay We're looking for a Founding UX Researcher who will be the driving force behind making Clay's products more intuitive,... 

Robert Half

Senior Attorney / Counsel Job at Robert Half

 ...experience - ideally in antitrust, commercial disputes, financial disputes, consumer protection, data breach, environmental, or human rights.+ Complex litigation experience and/or significant eDiscovery experience required Robert Half is the world's first and largest... 

Auto Glass Perfections

Virtual Chat Assistant-40$/Hour Job at Auto Glass Perfections

Job Description: Virtual Chat Assistant Position: Virtual Chat Assistant Job Type: Full-Time/Part-Time Location: Remote (Work from Home) Reports To: Customer Support Manager About the Role: We are looking for a Virtual Chat Assistant to join our dynamic... 

Halliburton

Tax Supervisor Job at Halliburton

 ...analysis software to streamline is a strong plus Strong communication skills and ability to work in a team environment a must Halliburton is an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, disability, genetic... 

Parker Agency

Remote Sales Representative Job at Parker Agency

 ...where you are truly part of the family and while you work from home you dont work alone. We are looking for new INDEPENDENT...  ...;&##128103;&##128102;--A former e-commerce entrepreneur and stay-at-home mom of 4 who recently earned several thousand dollars AND a $1,400...