Job Description
Job Responsibilities:
- Assist the Project Manager and PMO Leadership to ensure project documents are
- correctly organized and attributed.
- Assist with scheduling deadlines and maintaining project deliverables schedules for
- multiple projects.
- Assist with subcontractor/vendor process.
- Attend project meetings as needed.
- Coordinate and track internal initiatives for PMO.
- Track project deliverables as they move through the approval process.
- Coordinate small to medium size projects to ensure delivery on time, on budget, and
- to agreed quality standards.
- Coordinate application teams and ensure timely execution of the various tasks.
- Coordinate PMO/Project meetings including logistics, conference bridges and
- distribution lists.
- Document meeting minutes and follow-up on action items.
- Assist PMO with the following process responsibilities, when needed:
- Time entry training, reporting, and tracking.
- Assist Project Managers to ensure time tracking for resources.
- Process re-engineering (workflows, documentation, training & communication).
- Provide Portfolio Management support.
- Assist with Portfolio auditing.
- Ensure project baseline has been taken for assigned projects.
Skills:
- Associate Degree or higher level of education required, preferably in Project
- Management or related field.
- Two (2) years of work experience managing projects, SharePoint and MS Server
- software preferred.
- Proficient in MS Office Suite (Excel, Word, PowerPoint, Visio).
- Must practice the customer skills as provided through on-going training and in-services.
- Must possess the following personal qualities:
- ? Be self-directed
- ? Be flexible and committed to the team concept
- ? Demonstrate teamwork, initiative, and willingness to learn
- ? Be open to new learning experiences
- ? Accepts and respects diversity without judgment
- ? Demonstrates customer service values
Education/Experience:
- General accounting principles preferred including understanding Capital and
- Expense.
- Motivation – Self-motivated, able to complete tasks/assignments under minimal
- supervision.
- Strong Organization Skills:
- Ability to organize and prioritize work to meet the weekly schedule of activities
- with excellent attention to detail.
- Ability to track, prioritize and handle multiple activities with a high degree of
- interruption.
- Collaborative:
- Establishes good working relationships with Project Managers and colleagues.
- Share knowledge.
- Is it approachable to help.
- PMI certification is preferred.
- Must meet or exceed core customer service responsibilities, standards and behaviors
- as outlined in the HFHS’ Customer Service Policy and summarized below:
Job Tags
Work experience placement, For subcontractor, Flexible hours,