Executive Assistant to the CEO Job at AdsGency AI, San Mateo, CA

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  • AdsGency AI
  • San Mateo, CA

Job Description

  • Executive Assistant to the CEO | AdsGency AI

  • Location: Onsite

    Job Type: Full-time

    Experience Level: Mid-Senior

    Compensation: Competitive + Performance Bonuses

    About AdsGency AI

    AdsGency AI is a cutting-edge AI-powered marketing platform designed to revolutionize paid advertising across Google, Facebook, TikTok, and beyond . Our mission is to automate and optimize ad campaigns with AI , helping businesses scale efficiently. As we continue to grow, we are looking for a highly organized, proactive, and strategic Executive Assistant to support our CEO and leadership team.

    • About the Role

    As the Executive Assistant to the CEO , you will play a critical role in streamlining operations, managing communications, and optimizing productivity . You will act as a strategic partner, ensuring smooth execution of high-priority initiatives while handling executive-level tasks with discretion and efficiency.

    This is NOT just a scheduling role. We are looking for someone who can anticipate needs, solve problems proactively, and help scale a fast-growing AI company

    • Key Responsibilities

    Executive Support & Strategy

    • Manage the CEO's calendar, emails, and appointments, ensuring efficient time management.
    • Handle high-level communications with clients, partners, and investors.
    • Act as a gatekeeper and liaison between internal teams and the CEO.
    • Assist in decision-making by conducting research and summarizing key insights.

    Operational & Project Management

    • Track key deliverables and follow up on action items from leadership meetings.
    • Coordinate cross-functional initiatives and special projects.
    • Optimize internal processes to improve operational efficiency.

    Marketing & Growth Support(Preferred But Not Required)

    • Assist in social media, branding, or PR efforts
    • Support marketing, fundraising, or investor relations tasks as needed.

    Event & Travel Coordination

    • Plan and coordinate business travel, events, and speaking engagements
    • Manage logistics for executive-level meetings, both virtual and in-person.
    • What We're Looking For

    Must-Haves

    • 3+ years of experience as an Executive Assistant, Chief of Staff, or similar role
    • Strong organizational, communication, and problem-solving skills.
    • Ability to handle confidential information with discretion.
    • Tech-savvy with experience in Google Suite, Notion, Slack, and project management tools
    • Comfortable working in a fast-paced startup environment

    Nice-to-Have (But Not Required)

    • Experience in AI, marketing, or SaaS startups
    • Background in growth, operations, or strategy
    • Knowledge of digital advertising, paid media, or ad tech.

Job Tags

Full time, Remote job,

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