Job Description
DESCRIPTION
The Fulfillment Technology and Robotics (FTR) team is looking for an exceptionally driven, fast-moving, resourceful, and proactive Executive Assistant who wants to work in a fast-paced, exciting, and growing organization. We are looking for someone to support a Vice President on our Material Handling Equipment (MHE) team within the FTR organization in Bellevue, WA.
This Executive Assistant will be responsible for handling confidential information and maintaining professionalism in dealing with senior executives. Role responsibilities include managing multiple complex calendars, planning and organizing events of all sizes, and coordinating domestic and international travel. This candidate will help build a positive team environment and establish working relationships inside and outside of the group.
Key job responsibilities
-Manage complex calendars and scheduling requirements
-Manage domestic and international travel
-Manage expense report coordination and submission
-Organize, execute, and assist with team activities (staff meeting agendas, all-team meetings, leadership off-sites, and team social events)
-Track and help drive completion of key deliverables
-Act as a liaison for direct reports
-Management of team space, including moves and re-stacks
-Work closely with the leadership team, and other Executive Assistants to provide support to the organization
-Document writing, editing, and readiness
-Have fun at work and help others do the same
A day in the life
You will be responsible for a wide range of critical activities including complex calendar management, managing travel and expenses, organizing team activities and events . Other responsibilities include, but are not limited to, space planning, and ad hoc project coordination. A high level of integrity and discretion in handling confidential information, and professionalism in dealing with senior professionals inside and outside the company. Working in a highly ambiguous environment, you will demonstrate initiative, complete tasks and projects quickly, and proactively take action without the total picture. You will learn organizational structures and objectives of the teams you support. The right candidate will have a strong sense of ownership, bias for action, and be able to work accurately when under pressure to meet tight deadlines.
About the team
FTR is made up of six core teams and four support functions. We sit within the WW Amazon Stores division. Our customers include Operations, AWS, and internal FTR teams. We are the team that builds and powers the robots that are building the future of Amazon.
BASIC QUALIFICATIONS
- 5+ years of senior level leadership support, or 3+ years of Amazon experience
- High school or equivalent diploma
- Experience with Microsoft Office products and applications
- Experience as an Executive Assistant
- Experience working with large global teams
Job Tags
Full time,