Job Description

Job Details:

Accounts Receivable Manager - Law Firm - Hybrid - $100-125k - Hybrid

*Prior/current law firm industry experience is 100% required!

As an Accounts Receivable (AR) Manager, you will oversee the firm's billing, collections, and cash application processes, with a critical focus on maintaining client relationships and optimizing cash flow.

Job Description

The Accounts Receivable Manager is responsible for the overall management of the firm's accounts receivable and collections functions. This role ensures timely and accurate client billing, proactive collection of outstanding balances, adherence to firm financial policies, and a high level of client service. The manager will lead the AR team and collaborate closely with billing attorneys, partners, and the finance department to achieve cash flow and financial objectives.

Key Responsibilities

Management & Leadership

• Lead, mentor, and manage the Accounts Receivable and Collections team, including delegation of tasks, performance evaluations, and training.

• Set and monitor team goals and KPIs (e.g., Days Outstanding, Collection Realization Rate).

• Develop, implement, and enforce firm-wide billing and collections policies and procedures.

Billing & Invoicing Oversight

• Oversee the entire client billing cycle, ensuring invoices are prepared accurately, adhere to client agreements, and are distributed promptly 

• Work with attorneys to manage complex billing arrangements, including flat fees, contingency, and blended rates.

• Ensure compliance with all ethical and regulatory requirements regarding client trust/IOLTA accounts.

Collections & Cash Management

• Develop and execute comprehensive collections strategies for a portfolio of accounts.

• Proactively follow up on overdue accounts with clients and/or opposing counsel in a professional manner to facilitate timely payment.

• Serve as the primary point of contact for resolving complex client billing and payment disputes while preserving the attorney-client relationship.

• Oversee the accurate and timely application of cash receipts to client accounts.

• Manage write-offs, credit balances, and recommended bad debt reserves.

Reporting & Analysis

• Prepare and analyze AR aging reports, providing regular, detailed status updates and collection forecasts to firm leadership and billing partners.

• Facilitate monthly or bi-weekly AR review meetings with billing attorneys and partners to discuss aging balances and strategize collection efforts.

• Analyze trends in payment delays and recommend process improvements to accelerate cash conversion.

• Assist with month-end and year-end close processes, reconciliations, and internal/external audits.

Process Improvement & Systems

• Identify opportunities to streamline and automate AR and collections workflows using legal billing and accounting software.

• Maintain and optimize the firm's legal billing and collection systems (e.g., Elite, Aderant, 3E etc.).

• Ensure that all collection activities comply with relevant legal and financial regulations.

Qualifications & Skills

Education & Experience

• Bachelor's degree in Accounting, Finance, or a related field (preferred).

• Progressive experience in Accounts Receivable, including mangement/supervisory experience.

• Prior experience in a law firm is highly required.

Technical Skills

• Expert proficiency with legal billing software (e.g., Aderant, Elite, 3E, Juris, etc.).

• Advanced proficiency in Microsoft Excel (pivot tables, complex formulas, data analysis).

• Strong understanding of accounting principles (GAAP) as they relate to accounts receivable and revenue recognition.

To apply, please send your resume and references to durban@libertyjobs.com.

I look forward to connecting with you!

Dan Urban

Liberty Personnel Services, Inc.
1001 Conshohocken State Rd, Suite 2-410

West Conshohocken, PA 19428

Call or Text: 484.567.2093 – Direct

610.941.6300 Ext 119 - Main

durban@libertyjobs.com

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